Site Administrator

Vestas Asia Pacific & China provides both sales and service of wind power plants in Australia, New Zealand, India, Japan, Korea, Taiwan, the Philippines and the emerging markets in North South East Asia (NSEA).

Region APC > Service APAC > Service Japan Site Administration

Responsibilities

• Responsibility to centrally process/track/maintain master-data related documentations for Japan Service Operations business - this includes liaison between the AOM1000/2000 site contracts and internal stakeholders (Service Sales, Procurement, Supply Chain, Finance) and external customers. Expectation is to provide back-office support and front-desk communication, follow-through the service maintenance and sales process to ensure completion of obligations.
• The Site Administrator is also responsible for supporting Field Service Operations staff with administrative tasks.

Qualifications

• Master-data maintenance (site list, customer info, contract list, backlogs, market intelligence/trends)
• Site management fully aware of signed contract/promises to customer by service sales
• Create purchase requisitions for purchase orders in the internal system and follow up supplier
• Supporting customer calls with Service Operations related queries
• Local quotation & contract documents handling
• Provide support by simple translation of sales presentation/brochures or drafting MoM if requested
• Support foreign field service technicians with simple email (EJ) translation
• Document management and filing
• Active arrangement in all required service site meetings
• Supporting field service operations staff with domestic and international business trip (hotel, airline) booking and training arrangement
• Prompt to respond, timely and accurate follow-ups with customers and internal stakeholders in the process
• Cross functional cooperation to fulfil customer promises and orders
• Supporting on-time billing for service contract annual base fee
• Ongoing participation and support for business process improvement initiatives

Competencies

• Processing purchase order in SAP
• Responding to customer inquiries
• Cross-functional liaison (Service Sales, Procurement, Supply Chain Operations, Finance, etc...)

What We Offer

Vestas provides an open, respectful and global culture, attractive salary and benefits, and long-term career development. Choose us, choose a promising future!

We put the emphasis on developing both personal and professional skills. In return, we expect you to work diligently to meet our goals.

• Great colleagues that support each other and work together
• Solid opportunities for professional and personal development
• A broad interface with many stakeholders
• The opportunity to create the best supplier collaboration
• A position where you can contribute to a greener and sustainable future

Additional information

Primary work location: Region 5 Site base. 5 days a week.

We do amend or withdraw our jobs and reserve the right to do so at any time, including prior to the advertised closing date.

Please be advised to apply on or before the 28th of February 2025.

BEWARE – RECRUITMENT FRAUD
It has come to our attention that there are a number of fraudulent emails from people pretending to work for Vestas. Read more via this link, https://www.vestas.com/en/careers/our-recruitment-process

DEIB Statement
At Vestas, we recognise the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.

About Vestas
Vestas is the energy industry’s global partner on sustainable energy solutions. We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore. 
Across the globe, we have installed more wind power than anyone else. We consider ourselves pioneers within the industry, as we continuously aim to design new solutions and technologies to create a more sustainable future for all of us. With more than 185 GW of wind power installed worldwide and 40+ years of experience in wind energy, we have an unmatched track record demonstrating our expertise within the field. 
With 30,000 employees globally, we are a diverse team united by a common goal: to power the solution – today, tomorrow, and far into the future. 
Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives. We also aim to give everyone equal access to opportunity. 
To learn more about our company and life at Vestas, we invite you to visit our website at www.vestas.com and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.