Project Assistant

Do you have working experience as a project, personal or department assistant, and do you have a consistent, structured and detail-oriented approach? Are you motivated by contributing to the effectiveness of a large project team? Then you might be the Project Assistant Vestas is looking for.

Region APC > Construction & Operations APAC > Project Planning & Coordination

Welcome to our Project Planning & Coordination Team

You will be part of our Project Planning & Coordination Team in Offshore Construction which comprises a team of highly motivated colleagues, responsible for project execution including installation and commissioning of offshore wind turbines across the globe, with our main focus being on the Asia Pacific region.

In addition to project execution, our team also supports the rest of Vestas' value chain with our knowledge of construction projects and consequently, many of your tasks will also require cross-organisational collaboration.

Responsibilities

You will primarily be responsible for providing project-related and administrative support to the Project Manager and the project team during project preparation and project execution.

Your tasks will include:

• In close collaboration with the Project Manager ensuring that projects run smoothly and are delivered on time, to budget and to the required safety and quality standards;

• Assisting the project team with overall project-related administrative tasks;

• Preparation of internal and external project meetings including follow-up on contractual deliverables as well as internal deliverables;

• Attend and take minutes at project meetings, as well as handle and organise factory visits, meetings and events;

• Assisting in preparing presentations for internal and external meetings;

• Assisting in preparing external and internal progress reports;

• SharePoint superuser including development, management and maintenance of the projects' SharePoint sites;

• Ad hoc tasks e.g. proofreading and logging of contractual correspondence.

Qualifications

We expect that you have some years of experience as a Project Assistant, Personal Assistant or similar. As a person, you are dependable, systematic and pay attention to details, and it is important that you have good interpersonal skills and thrive in a role with many stakeholders.

Competencies

We expect that you:  

• Hold a relevant education within communication or administration;  

• Have good communication and English skills;

• Have a structured work approach; 

• Are flexible, open-minded and positive;

• Are a team-oriented who is also able to work individually;

• Thrive in an international environment;

• Are an experienced user of Microsoft Office applications and SharePoint.

What We Offer

We offer an interesting opportunity to work with offshore wind projects in the Asia Pacific region, while working collaboratively with a skilled team of committed colleagues in Offshore Construction. In addition, we offer excellent opportunities for professional and personal development, a broad interface with many stakeholders and the opportunity to apply your skills to optimise Offshore Construction processes.

Additional benefit

• National Statutory Insurance Program

• Group Insurance for Employee and Dependents

• Annual merit review

• Leave (Additional annual leave, paid sick/ medical leave (provide regular pay for first 15 days of sick leave), additional maternity leave (120 days), additional pregnancy checkups accompaniment leave and paternity leave to statutory (10 days), menstruation leave)

• New employee medical examination/Annual medical examination

• Company laptop and mobile phone

• Flexible working schedule and remote work

• Variety of employee activities

• Unlimited coffee and snacks in variety

• Diverse and open work environment

• Highly value career development of employees, support internal transfer and promotion

Additional Information

We do amend or withdraw our jobs and reserve the right to do so at any time, including prior to the advertised closing date. Please be advised to apply on or before the 30th of June. 2023.

About Vestas
Vestas is the energy industry’s global partner on sustainable energy solutions. We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore. 
Across the globe, we have installed more wind power than anyone else. We consider ourselves pioneers within the industry, as we continuously aim to design new solutions and technologies to create a more sustainable future for all of us. With more than 145 GW of wind power installed worldwide and 40+ years of experience in wind energy, we have an unmatched track record demonstrating our expertise within the field. 
With 29,000 employees globally, we are a diverse team united by a common goal: to power the solution – today, tomorrow, and far into the future. 
Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives. We also aim to give everyone equal access to opportunity. 
To learn more about our company and life at Vestas, we invite you to visit our website at www.vestas.com and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.