Offshore Site Assistant

Administrative | Full-Time | Administration, Facilities & Secretarial 

At Vestas, we are committed to delivering high quality global service standards that enable our clients to get the best possible production output from their wind turbines. Building on our longstanding service excellence and extensive global experience, we manage wind farm operations with a clear focus on optimizing turbine performance while strictly adhering to both local and international safety standards to ensure safe, reliable, and efficient operational outcomes. Supporting this commitment, the Offshore Service Assistant function plays a key role in the efficient and reliable operation of offshore wind farms by providing structured administrative and coordination support to service activities.

Responsibilities

The Service Assistant supports the safe, efficient, and cost‑effective day‑to‑day operation of the offshore wind farm by providing comprehensive administrative and coordination support. Reporting to the Site Service Manager, the role ensures smooth site functioning through effective management of operational data, documentation, and workflows, while acting as a key liaison between site personnel, management, customers, vendors, and internal support teams. Through accurate administration and coordination, the Service Assistant contributes directly to operational efficiency, compliance, continuous improvement, and reliable site performance.

• Prepare, manage, and archive site documentation, reports, and records

• Support daily administrative workflows to ensure smooth site operations

• Act as a key liaison between site personnel, management, customers, vendors, and internal departments

• Organize port passes

• Maintain and update training records and certification compliance

• Manage SAP processes, purchase order creation

• Support procurement activities, including liaising with vendors and ordering parts, tools, and materials

• Assist with travel arrangements and visa processing for onsite personnel

• Support CPX Construction and Commissioning teams as required

Qualifications

The Service Assistant should possess solid administrative skills, operational awareness, and a responsive, service-oriented approach. The role requires the ability to stay organized when managing tight deadlines, manage multiple priorities effectively, and support continuous improvement. The ideal candidate is able to handle changing priorities, consistent, and accountable, with the ability to work with minimal supervision while also functioning as a collaborative team member. A willingness to own their work, recognize limitations, and seek support when needed is essential to ensure safe and effective outcomes.

Relevant administrative experience within a technical, industrial, or offshore environment

• Fluent in Mandarin and English, with the ability to communicate clearly with multinational teams, customers, and vendors

• Skilled user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint)

• Experienced in SAP

• Solid organizational and coordination skills with high attention to detail

• Demonstrated ability to work effectively when deadlines are tight and during high operational activity

 Competencies

• Proficient in Microsoft Office tools (Excel, Word, Outlook, PowerPoint)

• Uses SAP or similar systems for operational processes and data management

• Ensures accuracy in data, reporting, and documentation

• Maintains high standards in administration and process execution

• Manages assigned tasks and follows through to completion

• Demonstrates reliability, punctuality, and attention to detail

• Effectively manages responsibilities and escalates issues when needed

• Works effectively with site teams, management, customers, and vendors

• Communicates clearly and professionally in both Mandarin and English

• Ensures accurate and timely information sharing

• Applies structured thinking to simplify administrative and coordination processes

• Efficiently manages workflows, documentation, and systems (e.g., SAP, reporting tools)

• Focus on improving process efficiency and reducing complexity

• Effectively organizes and prioritizes multiple tasks and deadlines

What We Offer

At Vestas, the Service Assistant role offers a unique opportunity to work in a structured, busy operational environment where administrative skills directly supports offshore wind farm performance.

• A Collaborative and Diverse Working Environment. Work closely with site teams, management, customers, and internal departments in an international setting, developing your coordination and stakeholder engagement skills.

• Development of Advanced Administrative & Coordination Skills. Build expertise in planning, reporting, coordination, and operational support within a complex service support environment.

• Opportunities to Improve English Communication Skills. Use English regularly in professional interactions across global teams, supporting continuous development of both written and verbal communication.

Our commitment to a fair hiring.

 At Vestas, we evaluate all candidates solely based on their professional experience, education, and relevant skills. To support a fair recruitment process, we kindly ask that you remove any photos, dates of birth or graduation, gender pronouns, marital status, or other personal information not relevant to the role before submitting your CV/resume. Your CV/resume should focus on your professional and educational background, along with the necessary contact details (email and phone number). We train our hiring teams in inclusive evaluation and regularly review process outcomes to ensure fairness.

DEIB Statement

 
At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.

BEWARE – RECRUITMENT FRAUD

 
It has come to our attention that there are a number of fraudulent emails from people pretending to work for Vestas. Read more via this link, https://www.vestas.com/en/careers/our-recruitment-process

About Vestas

 
Vestas is the energy industry’s global partner on sustainable energy solutions. We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore. 
Across the globe, we have installed more wind power than anyone else. We consider ourselves pioneers within the industry, as we continuously aim to design new solutions and technologies to create a more sustainable future for all of us. With more than 200 GW of wind power installed worldwide and 40+ years of experience in wind energy, we have an unmatched track record demonstrating our expertise within the field. 
With 39,000 employees globally, we are a diverse team united by a common goal: to power the solution – today, tomorrow, and far into the future. 
Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives. We also aim to give everyone equal access to opportunity. 
To learn more about our company and life at Vestas, we invite you to visit our website at www.vestas.com and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.