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Coordinator for Executive Documentation

Requisition ID:  28737

Szczecin, PM, PL

Work experience:  Administrative
Type of position:  Full-Time
Job Family: 

Vestas Factory


Are you experienced within technical documentation, and do you have an eye for details? If you enjoy working in a innovative international environment, same working with documentation supporting our wind energy projects – apply for the role and join our journey of promoting sustainable energy solutions!

EVP NCE > SBU NCE Construction & Operations > Document Controlling East

Vestas Northern & Central Europe is a sales business unit covering Scandinavia, UK, Ireland, Poland, the Baltics, Germany, Benelux as well as Eastern Europe, both Onshore and Offshore. We are responsible for the Sales function, Project, Installation and Service of wind farms throughout these regions. We aim to be the No. 1 performing business unit within Vestas, and we aim to make Vestas Northern and Central Europe the best place to work.

The Document Controlling department is responsible for collecting and issuing the documentation within construction. The aim of this function is to provide the agreed scope of project specific contract documentation to the customer of the project and enable internal departments like Service to access the documents.

Coordinator for Executive Documentation is maintaining the whole documentation workflow on the projects - including consistency, integrity and accessibility of all data that have to be guaranteed for the whole project team, the customer and other sides interested. This role obligates also maintaining information and data in the systems.



  • Collecting, compiling, preparing, and supervising documentation according to relevant regulations and contractual agreements for all installed wind turbines

  • Checking contractual and legal requirements on documents

  • Provide documentation to project team

  • Ensure and support correct as-built documentation of installed components in system

  • Prepare projects for scanning of components to be installed in system

  • Archive documentation and documents from site in document management system

  • Data Management and maintenance in various digital platforms

  • Innovative and independent support of Project Coordinator, Project Manager and Site team in organizing and implementing projects



  • Bachelor/Master Degree

  • Experience with documentation within an industrial or construction company, - with international environment

  • Experience with supervision and monitoring of documentation

  • Good knowledge of MS Office

  • Experience with SAP or other ERP system

  • Fluent in English, both verbally and in writing



  • Detailed-oriented and a structured approach to your tasks

  • Good skills in planning, administration, and coordination 

  • Team member with a positive attitude and willingness to assist your colleagues when required

  • Sound judgment and awareness of safety and costs

  • Comfortable in a hard-working work environment with a high level of activity

  • A high level of safety awareness to be able to support and guide our customers when required


What we offer
In this role you will be involved in large projects within renewable energy and grow professionally and personally in the interaction with several different stakeholders and colleagues from different departments. In the Project Department we are a team of skilled and committed colleagues who are all enthusiastic about wind energy. We have a good atmosphere where everyone is prepared to support when needed. You will have the opportunity to develop solid experience in a global company within a very exciting industry.


Additional information
Your primary work location will be Szczecin, Poland.



About Vestas
Vestas is the energy industry’s global partner on sustainable energy solutions. We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore. 
Across the globe, we have installed more wind power than anyone else. We consider ourselves pioneers within the industry, as we continuously aim to design new solutions and technologies to create a more sustainable future for all of us. With more than 145 GW of wind power installed worldwide and 40+ years of experience in wind energy, we have an unmatched track record demonstrating our expertise within the field. 
With 29,000 employees globally, we are a diverse team united by a common goal: to power the solution – today, tomorrow, and far into the future. 
Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives. We also aim to give everyone equal access to opportunity. 
To learn more about our company and life at Vestas, we invite you to visit our website at and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.