Tool Coordinator

Requisition ID:  54181

Portland, OR, US

Work experience:  Professional
Type of position:  Full-Time
Job Family:  Project Portfolio Management

 Vestas Factory

 Professional | Full-Time | Project Portfolio Management

Job Title: Tool Coordinator
Location(s); Remote, Or


Job Description:

The Tool Coordinator is a critical member of the on-site team supporting the construction phase of building and connecting the wind power plant to the grid. More specifically, they have responsibility for assisting with site setup, transport, installation, mechanical completion, commissioning, and site close-out of a project. The TC follows defined processes and procedures for safety, inventory management and documentation, with a specific focus on Construction Contractual tooling and additional tooling request.



• Support Vestas safety policies: maintain safety policies and environmental containment. Ensure a clean and safe work environment. Identify and mitigate hazards. Participate in daily safety meetings at project site. Complete monthly safety training assignments on schedule

• Manage end-to-end construction inventory and tooling movement transactions, including receiving site containers, conducting cycle counts, handling reconciliation of discrepancies, creation of Delivery Notes on all tool returns, and coordinating container returns. Maintain physical and electronic inventory control; ship and receive large individual tools; identify and record serial numbers; create and monitor purchase orders/purchase requests for tooling related items. • Take direction from and communicate daily with Construction Manager (CM) and Lead Technicians to ensure availability of tools on site. Assist CM to fulfill customer requests and resolve customer issues in timely and cost-effective manner. Establish appropriate on-site communications with customer personnel. Collaborate with technicians in execution of inventory control. Responsible for site compliance to approved processes; provide SAP fundamental instruction and assist with system problem solving and error processing.

• Maintain timely and accurate return of all Turbine component shipping fixtures to the correct warehouse or factory following all export procedures as necessary. Assist with the return of Empty Coli Parts Containers from site to the correct storage facility and performing the correct Inspections and documentation of these returns in all systems.

• Complete transactions in a timely and accurate manner including Goods Receiving (GR), performing inspections of tooling live in Procore and entering work hours daily.

• Perform administrative tasks related to site setup, including Tracking tools, communicating shortage list and tracking information, Assist CM to monitor expenditures of procured tools, Live disposition, and cost avoidance of tooling, directly working with CM and Project Manager (PM) on loss and damaged tools

• Utilize defined Work Instructions (WI) where available to complete job functions and solve problems, seeking consultation from stakeholders to resolve problems outside position requirements and responsibilities.

• Support other sites to solve issues impacting the greater organization. Promote the values of Simplicity, Accountability, Appreciation and Collaboration. Take direction from and communicate on regular basis with Field Support Lead and Manager and support the Project Site. Respond to queries in timely manner. Proactively look for opportunities to improve job processes and procedures and communicate ideas through appropriate channels. Promote a sharing and learning environment in which others are developed throughout the organization.



• High school diploma or GED required; associate or bachelor’s degree preferred or equivalent experience

• 3+ years of experience working as Vesta’s wind site business support; significant experience in project management and training others is required• Experienced in working with SAP enterprise resource program or similar software in role such as a dispatch / planner, stock keeper, technician, front desk function, and advanced forecasting and planning

• Demonstrated ability and experience in planning, logistics, scheduling, and inventory control

• High verbal and written communication skills; effective listener; ability to effectively influence others to adhere to standard processes and procedures

• Advanced PC computer skills in MS Office (Word, Excel) and SAP

• Ability to work in both a team-based environment and efficiently; candidate should be capable of working remotely without need for supervision.

• Ability to identify problems and solve them through root cause analysis, significant analytical skills and high attention to detail.

• Solid time management and demonstrated organizational skills to ensure both individual and assigned department goals are met. LEAN experience.

• Approximately 90% travel required, valid driver's license required. Passport for international travel.


Physical Demands:

While performing the functions of this job, the employee is regularly required to sit; use of hands and fingers to handle and feel; reach with hands and arms; and talk or hear. The employee is occasionally required to sit, stand, and walk, as well as travel to other locations (construction project site), some that may be remote. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. Will be required to lift 25 lbs. and push/pull up to 50 lbs.(force). Tolerance of unique working environment and conditions including but not limited to wide temperature variance.



• Conduct Physical inventory count on site at construction project

• Proficiency in Microsoft Office Suite computer skills (Windows, Word, Excel, Power Point, Outlook), internet research and SAP• Ability to follow instructions

• Ability to communicate effectively in English

• Ability to possess a driver's license

• Ability to travel up to 90% on construction projects

• Ability to lift 25 lbs.

• Ability to work in temperature extremes

• Regular and reliable attendance

• Maintain supplied Vesta’s equipment to conduct job functions


CCPA Notice for California Applicants

It has come to our attention that there are a number of fraudulent emails from people pretending to work for Vestas. Read more via this link,

DEIB Statement
At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.

About Vestas
Vestas is the energy industry’s global partner on sustainable energy solutions. We specialize in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore. 
Across the globe, we have installed more wind power than our competitors in the renewable energy arena. We consider ourselves forerunners within the industry, as Vestas continuously aims to design new solutions and technologies to create a more sustainable future for all of us. With more than 173 GW of wind power installed worldwide and 40+ years of experience in wind energy, Vestas has an unmatched history demonstrating our expertise within the field. 
With 29,000 employees globally, Vestas is a diverse team united by a common goal: to power the solution – today, tomorrow, and far into the future. 
Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives, and gives everyone equal access to opportunity. 
To learn more about our company and life at Vestas, we invite you to visit our website at and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings. 

Nearest Major Market: Portland Oregon