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Regional Administrator

Requisition ID:  20959

Portland, OR, US

Work experience:  Administrative
Type of position:  Full-Time


Vestas Factory

Regional Administrator 
US, Portland | Administrative | Full-Time | ID: 20959

The field-focused Regional Administrative Assistant provides administrative support to Regional Senior Directors and multiple service sites. This position works collaboratively with colleagues to simplify and improve process. The candidate must maintain a decidedly customer focused perspective and be results focused. The ability to quickly learn and apply client processes as they relate to purchasing, meeting planning, expense reporting, and onboarding is critical to success.



  • Report out on workflow issues, building in redundancy with work-flow manager accountable for required actions. Work to automate and streamline process.
  • Coordinate with sites in assigned region to ensure they're set up to order safety equipment and PPE clothing within vendor's order in-take system.
  • Audit credit card usage for assigned region to ensure purchases are within the policy for usage and report out on non-compliance.
  • Monitor and audit open non-turbine purchase orders for mismatched invoices and follow up with sites to correct.
  • Create and optimize process for New Site Start Ups (NSS) to order office equipment and supplies.
  • Coordinate travel and hotel arrangements for new employees that do not have access or means to self-book
  • Coordinate setup of new local vendors in assigned region for procurement processes.
  • Monitor regional phone usage to ensure compliance with global policies and advocate improvement.
  • Regional communication touch point.
  • Act as Subject Matter Expect (SME) in Application for Expenditures (AFE) process and coordinate continuous improvement efforts.
  • Continuously improve general site tasks
  • Monitor Vestas Real Estate and associated maintenance and bills within region, (auto payment of Rent, utility, cleaning, maintenance).
  • Create and update presentations (PowerPoint), spreadsheets, etc., as needed.
  • Includes reviewing paperwork submitted for accuracy and completeness, communicating with field personnel, and submitting request into system according to established procedures
  • Other administrative support tasks as assigned


Education, Training, and Skills Required:

  • 5+ years of administrative support experience working in a corporate environment
  • Must have intermediate to advance proficiency in Microsoft Office Suite computer skills (Windows, Word, Excel, Power Point, Outlook, Teams)
  • Skilled natural ability to work in teams, high degree of proficiency & flexibility, desire to learn new skills & knowledge, solid work ethic, dependability &enthusiasm to team/company, personal desire/value to produce quality work, and ability to perform with little supervision.
  • Investigative skills, including being able to identify and solve complex problems.
  • Results driven
  • Learns fast, grasps the "essence" and can change course quickly where needed
  • Prioritizes own work, balancing multiple requests for assistance.
  • Establishes good working relationships with client areas; builds rapport and trust with others


CCPA Notice for California Applicants

About Vestas

Vestas is the energy industry’s global partner on sustainable energy solutions. We design, manufacture, install, and service wind turbines across the globe, and with +136 GW of wind turbines in 84 countries, we have installed more wind power than anyone else.

Through our industry-leading smart data capabilities and +117 GW of wind turbines under service, we use data to interpret, forecast, and tap into wind resources and deliver best-in-class wind power solutions. Together with our customers, Vestas’ more than 29,000 employees are bringing the world sustainable energy solutions to power a bright future.

Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills and perspectives, and gives everyone equal access to opportunity. 

We invite you to learn more about Vestas by visiting our website at www.vestas.com and following us on our social media channels.

Nearest Major Market: Portland Oregon