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Vestas Factory

Project Coordinator/Executive Assistant, VP 
US, Portland | Professional | Full-Time | ID: 17317
 

At Vestas, we live our company values of Accountability, Collaboration, Simplicity, and Passion. In a dynamic and evolving industry, we change quickly to meet the needs of our customers. Our passion is to preserve the environment through sustainable energy solutions. If this aligns with your values and passion, we want to hear from you!

 

Sales/SBU AME/Construction & Operations

The Assistant, Executive/Project Coordinator provides organizational and administrative support of a complex and confidential nature. Interfaces with high-level internal and external contacts and performs assignments of a sensitive nature requiring a high level of liberty, discretion, and professionalism.

 

Responsibilities

  • Coordinate travel arrangements for Executive Management Team, as well as other Vestas employees. This includes flight arrangements, hotel and rental car arrangements for both domestic and international travel; work with Assistants at other Vestas' locations to organize travel between countries for Vestas employees.
  • Organize meetings/books conference rooms / take and distribute minutes from meetings
  • Coordinate Manager’s calendar and schedule appointments.
  • Order equipment for Executive Management Team.
  • Provide Executive Assistant support for not only the Executive Management Team, but for anyone else needing assistance (whether they are Vestas employees or guests).
  • Screen incoming calls and correspondence and respond with limited to no supervision when possible
  • Arrange food for lunch/dinner meetings
  • Create and maintain database and spreadsheet files
  • Coordinate meeting & tours for outside Vestas customers and people inside Vestas;
  • Put together presentations (PowerPoint), spreadsheets, etc. for the Management team.
  • And all other responsibilities as assigned

 

Qualifications

  • Associate of Arts degree – Business or similar 5 years’ experience supporting managers/teams at an Executive Assistant level preferred.
  • Intermediate to advanced skills with Microsoft Office (Excel, Word, PowerPoint, Visio, and Outlook)
  • Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to other employees of the organization.
  • Ability to add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals.
  • Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
  • Natural Ability to Work in Teams
  • High Degree of Adaptability & Flexibility
  • Desire to Learn New Skills & Knowledge
  • Professional Work Ethic, Dependability & Dedication to Team/Company
  • Personal Desire/Value to Produce Quality Work

 

Competencies

  • Proficiency in Microsoft Office Suite computer skills (Windows, Word, Excel, PowerPoint, Outlook)
  • Ability to follow instructions.
  • Ability to implement processes to efficiently conduct required administrative tasks.
  • Able to complete responsibilities in a timely, professional, and quality manner
  • Ability to interact frequently with others in a professional, courteous manner
  • Flexibility with daily tasks and changing priorities

 

What we offer
As a member of the Vestas team, we offer a competitive salary, and one of the most comprehensive benefits plans in the industry.  Among the many amenities, we offer healthcare; dental; vision; flex time off (FTO); generous 401(k) plan; tuition assistance; and much more.
 
It is the policy of Vestas to afford equal employment opportunity without regard to age, race, religion, color, gender, or national origin, and to afford equal opportunity to veterans and individuals with a disability, or any other characteristic protected by federal, state, provincial, or local law.  Applicants requiring reasonable accommodation to the application and/or interview process should notify a representative within the People & Culture department.

 

Additional Information

This position is in Portland, Oregon

CCPA Notice for California Applicants


About Vestas

Vestas is the energy industry’s global partner on sustainable energy solutions. We design, manufacture, install, and service wind turbines across the globe, and with +136 GW of wind turbines in 84 countries, we have installed more wind power than anyone else.

Through our industry-leading smart data capabilities and +117 GW of wind turbines under service, we use data to interpret, forecast, and tap into wind resources and deliver best-in-class wind power solutions. Together with our customers, Vestas’ more than 29,000 employees are bringing the world sustainable energy solutions to power a bright future.

 

Together with our customers, Vestas’ more than 25,000 employees are bringing the world sustainable energy solutions to power a bright future. Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills and perspectives, and gives everyone equal access to opportunity. 

 

We invite you to learn more about Vestas by visiting our website at www.vestas.com and following us on our social media channels.


Nearest Major Market: Portland Oregon