Executive Assistant, Regional Vestas Power Solutions

  Professional | Full-Time  | Administration, Facilities & Secretarial

Job Title: Executive Assistant, Regional Vestas Power Solutions

Location(s); Portland Or

Job Description:

Regional Technology. Responsible for Product and Technology for North America. Covers product value chain starting from Product Strategy and continuing through Sales, Construction Execution, Service, and End of Product Life.

Essential Functions:

•  Proficiency in Microsoft Office Suite computer skills (Windows, Word, Excel, Power Point, Outlook)
•  Ability to follow instructions.
•  Ability to implement processes to efficiently conduct required administrative duties.
•  Able to complete responsibilities in a timely, professional, and quality manner.
•  Ability to interact frequently with others in a professional, courteous manner.
•  Flexibility with daily tasks and changing priorities.

Responsibilities:

•  Coordinate travel arrangements for Executive Management Team, as well as other Vestas employees. This includes flight arrangements, hotel, and rental car arrangements for both domestic and international travel; work with Assistants at other Vesta’s locations to organize travel between countries for Vestas employees.

•  Organize meetings / books conference rooms / take and distribute minutes from meetings.
•  Manage Manager's calendar and independently schedule appointments.
•  Order equipment for Executive Management Team.
•  Provide Executive Assistant support for not only the Executive Management Team, but for anyone else needing assistance (whether they are Vestas employees or guests).
• Screen incoming calls and correspondence and respond independently when possible.
•  Arrange food for lunch / dinner meetings.
•  Create and maintain database and spreadsheet files.
•  Coordinate meeting & tours for outside Vesta’s customers and people inside Vestas.
•  Put together presentations (PowerPoint), spreadsheets, etc. for the Management team.
•  And all other duties as assigned.

Qualifications:

• Associate of Arts degree - Business or similar 5 years' experience supporting managers / teams at an Executive Assistant level preferred.

Competencies:

Education, Training, and Skills Required:

• Associate of Arts degree - Business or similar 5 years' experience supporting managers / teams at an Executive Assistant level preferred.
•  Intermediate to advanced skills with Microsoft Office (Excel, Word, PowerPoint, Visio, and Outlook)
•  Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to other employees of the organization.
•  Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
•  Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
•  High Natural Ability to Work in Teams
•  High Degree of Creativity & Flexibility
•  High Desire to Learn New Skills & Knowledge
•  Excellent Work Ethic, Dependability & Dedication to Team/Company
•  Personal Desire/Value to Produce Quality Work

CCPA Notice for California Applicants

BEWARE – RECRUITMENT FRAUD
It has come to our attention that there are a number of fraudulent emails from people pretending to work for Vestas. Read more via this link, https://www.vestas.com/en/careers/our-recruitment-process

DEIB Statement
At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.

About Vestas
Vestas is the energy industry’s global partner on sustainable energy solutions. We specialize in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore. 
Across the globe, we have installed more wind power than our competitors in the renewable energy arena. We consider ourselves forerunners within the industry, as Vestas continuously aims to design new solutions and technologies to create a more sustainable future for all of us. With more than 173 GW of wind power installed worldwide and 40+ years of experience in wind energy, Vestas has an unmatched history demonstrating our expertise within the field. 
With 29,000 employees globally, Vestas is a diverse team united by a common goal: to power the solution – today, tomorrow, and far into the future. 
Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives, and gives everyone equal access to opportunity. 
To learn more about our company and life at Vestas, we invite you to visit our website at www.vestas.com and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.