T&E Lead Analyst

As part of Vestas Global Finance Shared Service Centre, the team is primarily responsible in providing standardized, rule-based services to the region. This refers to the end-to-end processes of Accounts Payable, Accounts Receivable and Travel & Expenses. Works closely with Regional Finance, Treasury and other SSC functional areas to ensure issues and concerns are addressed positively and in accordance with prescribed deadlines.

Finance SSC - Accounts Payable & Travel & Expense > Finance SSC - Travel & Expense > T&E Issue Resolution

Responsibilities:

Process Management & Compliance:

• Maintain exemplary working knowledge in the end-to-end process of Travel and Expense process
• Execute Travel and Expense processing fully in accordance with the defined and agreed Vestas Standard Operating Procedures
• Closely engage and collaborate with Regional Finance, Treasury, Master data, Digital Solutions, People and Culture and other business stakeholders, to solve operational issues and problems with speed and quality
• Perform/Review accrual accounting and other month-end activities (as necessary) ensuring data integrity

Controls & Governance:

• Adherence, performance, and documentation of related Internal controls and ensure that these are being done timely and with utmost quality
• Participate in audit engagements both internal and external
• Support Local/Regional Finance on requirements needed to comply with audit requirements

Analysis & Reporting:

• Deliver regular dashboards and ad hoc reports to Finance leadership.
• Analyze T&E data and provide insights to trends, risks, and cost-saving opportunities.
• Create and analyze reports both for scheduled or ad hoc.
• Perform reconciliation of T&E related GL accounts and credit card statements against transactions
• Analyze employee debit balances

Employee Support:

• Act as the primary point of contact for employees with T&E questions or issues related to expense reporting and travel and expense system issues or queries.
• Provide guidance and training on T&E policies, procedures, and system usage.
• Resolve reimbursement or expense report issues in a timely and professional manner.

Qualifications:

• Bachelor's degree in finance, Accounting, Business Administration, or related field.
• At least three (3) years of experience in Travel & Expense management or related finance & accounting roles.
• Solid understanding of corporate card programs, Global Travel & Expense policies, and compliance requirements.
• Proficiency in Travel and Expense and ERP systems (SAP Concur, SAP S4 Hana)
• Solid problem-solving skills with attention to detail.
• Effective communication and stakeholder management skills.
• Ability to manage multiple priorities in a changing environment.
• Advanced MS Excel and reporting/dashboarding skills.
• Flexibility and willingness to work on holidays as needed and, on any shift, as maybe assigned
• Amenable to Hybrid working arrangement (3x onsite per week)

Competencies:

• Able to explain policies and processes in employee-friendly language.
• Ability to enforce policy while balancing employee experience
• Adept in data presentation, analysis and articulate insights
• Effective quick response and ability to step up whenever the need arises
• Organizational and time management skills to handle multiple priorities.
• Ability to handle change in a changing, global environment
• Good interpersonal skills to work across regions and cultures.
• Self-motivated mindset with focus on continuous improvement
• Willingness to learn different systems and take on other tasks as may be assigned
• Works well with others. Demonstrates professionalism and serves as a role model to less experienced colleagues

What We Offer:

Vestas Philippines is viewed as a key driver and enabler for Vestas' turnaround growth as a European Multinational in a very unique and specialized industry of Green Energy - Wind. Being a new blood to the industry, it boasts of a wide range of growth opportunities skills-wise and career-wise. People who will join will be key contributors to the transformation of the Service Center and can take pride in being one of its pioneers who will greatly contribute to shaping not only the operations but also the organization in the Philippines. A well-established company in its industry globally, the breadth of exposure and potential in the organization is really huge and the company, as it grows, will surely leverage skilled Filipino professionals who will help in defining and developing a high-quality Service Center Organization.

Our commitment to a fair hiring.

 At Vestas, we evaluate all candidates solely based on their professional experience, education, and relevant skills. To support a fair recruitment process, we kindly ask that you remove any photos, dates of birth or graduation, gender pronouns, marital status, or other personal information not relevant to the role before submitting your CV/resume. Your CV/resume should focus on your professional and educational background, along with the necessary contact details (email and phone number). We train our hiring teams in inclusive evaluation and regularly review process outcomes to ensure fairness.

DEIB Statement

 
At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.

BEWARE – RECRUITMENT FRAUD

 
It has come to our attention that there are a number of fraudulent emails from people pretending to work for Vestas. Read more via this link, https://www.vestas.com/en/careers/our-recruitment-process

About Vestas

 
Vestas is the energy industry’s global partner on sustainable energy solutions. We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore. 
Across the globe, we have installed more wind power than anyone else. We consider ourselves pioneers within the industry, as we continuously aim to design new solutions and technologies to create a more sustainable future for all of us. With more than 200 GW of wind power installed worldwide and 40+ years of experience in wind energy, we have an unmatched track record demonstrating our expertise within the field. 
With 39,000 employees globally, we are a diverse team united by a common goal: to power the solution – today, tomorrow, and far into the future. 
Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives. We also aim to give everyone equal access to opportunity. 
To learn more about our company and life at Vestas, we invite you to visit our website at www.vestas.com and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.