T&E Analyst II

Shared Service Centre, Finance Shared Service Centre, Travel and Expense

As part of Vestas Global Finance Shared Service Centre, the team is primarily responsible for providing standardized, rule-based services to the region. This refers to the end-to-end processes of Accounts Payable, Accounts Receivable, and Travel & Expenses. Works closely with Regional Finance, Treasury, and other SSC functional areas to ensure issues and concerns are addressed positively and in accordance with prescribed deadlines.

Finance SSC > Global Travel Expense > Global Travel and Expense ASP and CHI

Responsibilities

• PROCESS MANAGEMENT and COMPLIANCE:
  • Maintain a solid working knowledge of the end-to-end Travel and Expense process
  • Perform/Review accrual accounting and other month-end activities (as necessary), ensuring data integrity
  • Execute Travel and Expense processing fully in accordance with the defined and agreed Vestas Standard Operating Procedures
  • Engage and collaborate with Regional Finance, Treasury, Master data, Digital Solutions, People and Culture, and other business stakeholders, to solve operational issues and problems with speed and quality
• CONTROLS and GOVERNANCE:
  • Adherence, performance, and documentation of related Internal controls, and ensure that these are being done in a timely manner and with utmost quality
  • Participate in audit engagements, both internal and external
  • Support Local/Regional Finance on requirements needed to comply with audit requirements
• ANALYSIS and REPORTING:
  • Deliver regular dashboards and ad hoc reports to Finance leadership
  • Analyze T&E data and provide insights into trends, risks, and cost-saving opportunities
  • Create and analyze reports both for scheduled or ad hoc
  • Perform reconciliation of T&E-related GL accounts and credit card statements against transactions
  • Perform analysis of outstanding employee debit balances
• EMPLOYEE SUPPORT
  • Act as the primary point of contact for employees with T&E questions or issues related to expense reporting and travel and expense system issues or queries
  • Provide guidance and training on T&E policies, procedures, and system usage
  • Resolve reimbursement or expense report issues in a timely and professional manner

Qualifications

Education & Experience

• Bachelor's degree in Finance, Accounting, Business Administration, or related field
• At least three (3) years of experience in Travel & Expense management or related finance & accounting roles
• Solid understanding of corporate card programs, Global Travel & Expense policies, and compliance requirements

Skills

• Proficiency in Travel and Expense and ERP systems (SAP Concur, SAP S4 Hana)
• Demonstrated ability to think critically and solve problems with meticulous attention to detail
• Solid communication and stakeholder management skills
• Ability to manage multiple priorities in a constantly changing environment
• Advanced MS Excel and reporting/dashboarding skills
• Flexibility and willingness to work on holidays as needed and, on any shift, as may be assigned
• Amenable to a Hybrid working arrangement (50% onsite in Pasay office, 50% work from home)

Competencies

• Solid communication skills. Able to explain policies and processes in employee-friendly language
• Ability to enforce policy while balancing employee experience
• Adept in data presentation, analysis, and articulating insights
• Highly responsive and prepared to take charge when tasks or issues emerge
• Organizational and time management skills to handle multiple priorities
• Ability to manage shifting priorities and workflows in a rapidly changing global environment
• Effective interpersonal skills to work across regions and cultures
• Motivated mindset geared toward continuous development
• Willingness to learn different systems and take on other tasks as may be assigned
• Collaborates well with colleagues. Demonstrates professionalism and is a role model to colleagues

What we offer

Vestas provides an open, respectful global culture, an attractive compensation package, and long-term career development. Choose us, choose a good future! To meet business growth needs, Vestas needs a lot of experts to join us. We value and respect all employees and will offer attractive benefits which include: A broad program of on-the-job training, an ideal platform for professional and personal development, a Bonus Program, colorful team activities, etc. We put the emphasis on developing both personal and professional skills. In return, we expect you to work towards our goals. Choose us, choose a solid future!

Additional Benefits

• Fitness Subsidy
• Retirement Benefit Plan

Our commitment to a fair hiring.

 At Vestas, we evaluate all candidates solely based on their professional experience, education, and relevant skills. To support a fair recruitment process, we kindly ask that you remove any photos, dates of birth or graduation, gender pronouns, marital status, or other personal information not relevant to the role before submitting your CV/resume. Your CV/resume should focus on your professional and educational background, along with the necessary contact details (email and phone number). We train our hiring teams in inclusive evaluation and regularly review process outcomes to ensure fairness.

DEIB Statement

 
At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.

BEWARE – RECRUITMENT FRAUD

 
It has come to our attention that there are a number of fraudulent emails from people pretending to work for Vestas. Read more via this link, https://www.vestas.com/en/careers/our-recruitment-process

About Vestas

 
Vestas is the energy industry’s global partner on sustainable energy solutions. We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore. 
Across the globe, we have installed more wind power than anyone else. We consider ourselves pioneers within the industry, as we continuously aim to design new solutions and technologies to create a more sustainable future for all of us. With more than 185 GW of wind power installed worldwide and 40+ years of experience in wind energy, we have an unmatched track record demonstrating our expertise within the field. 
With 30,000 employees globally, we are a diverse team united by a common goal: to power the solution – today, tomorrow, and far into the future. 
Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives. We also aim to give everyone equal access to opportunity. 
To learn more about our company and life at Vestas, we invite you to visit our website at www.vestas.com and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.