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Vestas Factory

Office Manager 
AU, Melbourne | Professional | Full-Time | ID: 5391
 

You are part of the high-paced, international work environment of Vestas – the global leader in wind energy. Your achievements change the world’s energy mix and help preserve our planet for future generations. You find opportunity in Vestas’ ambitious goals, to build your career and achieve tangible results within your profession.


Vestas is currently seeking an Office Manager to manage Reception and provide Administrative support to the Melbourne Head Office, based on St Kilda Road. In this role, you will report to the Country Head of Sales AU/NZ, and be responsible for all telephone enquiries, deliveries, meeting room set-up and provide facilities management.  This role will also be the Chairperson for the Melbourne Head Office Social Committee, ensuring management of all social activities.

 

Responsibilities
• Manage and maintain reception from 8.30am to 5.00pm, Monday to Friday
• Visitor meet and greet and ensuring they are signed in/out as per policy
• Manage incoming & outgoing mail/faxes, mailouts & remittance advises
• Manage stationary inventory, and kitchen supplies inventory (tea, coffee, fruit etc)
• Liaise with relevant suppliers, and coordinate courier bookings as required
• Manage and organise catering for both internal and external functions
• Processing of invoice’s through ARIBA
• Organise and coordinate events and activities as directed
• Lead the Vestas Social Committee
• Organise and coordinate building maintenance requirements
• Activate and deactivate security cards per new starts/leavers
• Budget control of office supplies, courier/post, corporate reception, facilities


Competencies
• Sound experience in office management and manning of reception duties, ideally within a global organisation Solid recent demonstrated experience in providing general administrative support
• Intermediate MS Office, including Word & Outlook
• Highly developed professional communication skills, both verbal and written
• Well-developed Customer Relationship skills
• Efficient, proactive and able to prioritise and multi-task effectively

 

Additional information
• Primary work location: St. Kilda Road, Melbourne, Australia
• You must have the full Australian working rights to live and work in this location to apply for this position

 

Vestas is an equal opportunity employer committed to creating a safe, diverse and inclusive culture. We encourage Aboriginal and Torres Strait Islander Australians with relevant skills and experience to apply to our advertised vacancies.


About Vestas

Vestas is the energy industry’s global partner on sustainable energy solutions. We design, manufacture, install, and service wind turbines across the globe, and with more than 105 GW of wind turbines in 80 countries, we have installed more wind power than anyone else. 

Through our industry-leading smart data capabilities and unparalleled more than 86 GW of wind turbines under service, we use data to interpret, forecast, and exploit wind resources and deliver best-in-class wind power solutions. 

Together with our customers, Vestas’ more than 24,500 employees are bringing the world sustainable energy solutions to power a bright future.

Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills and perspectives, and gives everyone equal access to opportunity. 

We invite you to learn more about Vestas by visiting our website at www.vestas.com and following us on our social media channels.