Documentation Coordinator

Do you get motivated by administratively support others? Are you an effective communicator, detail-focused, and do you handle document review well in fluctuating environments? Then we have the position for you! Vestas is looking for a Document Coordinator for their office in Malmö!

Region NCE and Global Offshore > NCE > CSM Operations

CSM Strategy is a team of talented colleagues that are supporting Service Organization across Nordics, UK/IR, Benelux and Poland. The role is located in the CSM Operations team that is handling Documentation, Invoicing, Master Data and Credit Controlling.

Responsibilities

The CSM Documentation Controller will handle all documentation related matters. This role will work closely together with other members of the CSM department, but will also have close cooperation with Construction, Operations and other internal stakeholders, as well as customer contact when needed.
Furthermore, your responsibilities include, but is not excluded to:

• Making sure that all documentation requirements are delivered to the customer
• Handling As Is Structure
• Handling As build documentation
• Be involved in the HOTS process
• Ensure documentation check due to the local legislation

Qualifications

• Several years of experience from documentation tasks
• Experience with CRM systems and SAP
• High-level skills in MS Office, especially Excel 
• Excellent verbal and written communication skills in English is required, good understanding of one of the Nordic languages is an advantage

Competencies

• Service-minded with a natural motivation towards giving the customers (internal and external) a great service experience
• A strong business drive and mindset
• A positive and flexible team-player who can secure the daily workflow
• Detail-oriented, organized and structured with a high focus on quality
• Self-driven and working proactively towards continuous improvements
• Ability to cope with stress in a fast-paced dynamic environment

What we offer

We offer an exciting job with great opportunities for professional and personal development in an inspiring, hard-working, and international work environment in the renewable energy sector. We highly value initiative, responsibility and the right balance between creativity and quality in all solutions. You will have good opportunities to build your career in Vestas, when demonstrating aspiration, capacity, and potential.

Additional information

Your primary work location will be Malmö, Sweden.

You should expect some travel activity, approximately 5 days per year.

If the above match your skills and qualifications, please apply no later than 11.02.2026. Please note: We do amend or withdraw our jobs and reserve the right to do so at any time, including prior to the advertised closing date.

For additional information about the position, please contact: Recruiter Rebecka Thorell at rbthr@vestas.com

Our commitment to a fair hiring 
At Vestas, we evaluate all candidates solely based on their professional experience, education, and relevant skills. To support a fair recruitment process, we kindly ask that you remove any photos, dates of birth or graduation, gender pronouns, marital status, or other personal information not relevant to the role before submitting your CV/resume. Your CV/resume should focus on your professional and educational background, along with the necessary contact details (email and phone number). We train our hiring teams in inclusive evaluation and regularly review process outcomes to ensure fairness.

DEIB Statement
At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.

BEWARE – RECRUITMENT FRAUD
It has come to our attention that there are a number of fraudulent emails from people pretending to work for Vestas. Read more via this link, https://www.vestas.com/en/careers/our-recruitment-process

About Vestas
Vestas is the energy industry’s global partner on sustainable energy solutions. We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore. 
Across the globe, we have installed more wind power than anyone else. We consider ourselves pioneers within the industry, as we continuously aim to design new solutions and technologies to create a more sustainable future for all of us. With more than 185 GW of wind power installed worldwide and 40+ years of experience in wind energy, we have an unmatched track record demonstrating our expertise within the field. 
With 30,000 employees globally, we are a diverse team united by a common goal: to power the solution – today, tomorrow, and far into the future. 
Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives. We also aim to give everyone equal access to opportunity. 
To learn more about our company and life at Vestas, we invite you to visit our website at www.vestas.com and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.