Management Assistant

Are you ready to take on an exciting international role where you will be at the heart of collaboration and innovation? As a Management Assistant at Vestas, you will be working closely with skilled colleagues, customers, and technical stakeholders. Together, we ensure functional excellence and set global standards for sustainable energy solutions.
Vestas Technology & Operations > Frontend Engineering & Technology > Regional Engineering & Technology NCE

VTO interfaces technically with Vestas' regional business units through its Frontend Engineering & Technology (FE&T) organization, which consists of Regional Engineering & Technology (RE&T) functions led by Regional CTOs and Global Functional Leads. 
 
The organization represents Vestas Technology in the regions, collaborating with regional Vestas teams, Sales & Customer Project Execution teams, Service and Development colleagues, and external technical stakeholders like customers, engineers, transmission system operators, regulators, and other authorities. FE&T ensures functional excellence, operates as global centres of excellence and ensures a standardized way of working globally.
 
Responsibilities 

• Prioritizing meetings, managing stakeholders, handling inbox and calendar (declining unnecessary meetings and managing stakeholder expectations). Supporting administrative tasks related to Germany, including travel arrangements, events, and other relevant activities
• Plan, facilitate, and follow up from meetings, including meeting agenda creation, moderation, and tracking of actions and deliverables
• Project management: Assist with or independently manage specific projects or tasks. Administrative support, including handling travel arrangements, events, and Germany-related topics
• Prepare material for report-outs on business topics (e.g., SOA, etc.) and create presentations, reports, communications, and speeches for CTO Region NCE
• Organize and update team sites in SharePoint or MS Teams (e.g., action logs from management meetings, internal news, announcements, and knowledge sharing)
• Effectively organize the annual wheel of activities and operational scheduling needs for VPS Region NCE Leadership, including customer visits and offsite events

 
Qualifications

• 3+ years of previous experience in a similar position within Administration/Communication area in an international company
• Fluent in written and verbal English and German, additional language skills like Danish
• Proficiency in MS Office (especially PowerPoint), SharePoint and Microsoft Teams
• Project Management experience would be desired
• Experience from a Product Development function would be valuable
• Solid experience in travel coordination, including SAP Concur skills

 
Competencies

• Robust and effective communication skills with the ability to interact with colleagues at all levels and with stakeholders
• Solid administrative background with a willingness to take on projects from tactical and strategic levels
• Structured approach and good organizational skills
• Ability to work with existing processes while also implementing new ones
• Service-minded and team-oriented attitude, with willingness to broaden the knowledge across functional areas
• Fluent in German

 
What we offer
We offer you a truly international position where your contribution and readiness to innovate affects results. You will get to collaborate with inspiring and skilled colleagues, and together you promote and provide sustainable energy solutions worldwide.
 
Additional information
The work location is Hamburg.
Please apply through our online portal by clicking the "Apply Now" button on the top or bottom of this page and send us your English CV. Applications are handled on an ongoing basis, so please apply as soon as possible and not later than on the 23.04.2025.

BEWARE – RECRUITMENT FRAUD
It has come to our attention that there are a number of fraudulent emails from people pretending to work for Vestas. Read more via this link, https://www.vestas.com/en/careers/our-recruitment-process

DEIB Statement
At Vestas, we recognise the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.

About Vestas
Vestas is the energy industry’s global partner on sustainable energy solutions. We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore. 
Across the globe, we have installed more wind power than anyone else. We consider ourselves pioneers within the industry, as we continuously aim to design new solutions and technologies to create a more sustainable future for all of us. With more than 185 GW of wind power installed worldwide and 40+ years of experience in wind energy, we have an unmatched track record demonstrating our expertise within the field. 
With 30,000 employees globally, we are a diverse team united by a common goal: to power the solution – today, tomorrow, and far into the future. 
Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives. We also aim to give everyone equal access to opportunity. 
To learn more about our company and life at Vestas, we invite you to visit our website at www.vestas.com and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.