Site Administration

Vestas are seeking a highly motivated and organised Site Administrator to join our team at Dulacca Wind Farm.

The successful candidate will play a key role in ensuring the smooth and efficient running of the site, helping to manage documents, coordinate schedules, and provide support to the site team.

Vestas are the global leader in wind power solutions. We are powering the energy transition globally, and are experiencing significant growth in Australia and New Zealand. There has never been a better time to consider moving to, or growing your career in the renewable energy industry. We are proud to share the following career opportunity with you, and look forward to receiving your application.

Responsibilities

• Prepare outgoing mail and freight. Record information of incoming stock items, including checking quantities, recording locations, filing
• Raise, maintain and reconcile Site based Purchase Orders along with Purchase Order register
• Reconcile expenses, including corporate credit cards and maintain corporate card expense register
• Organize annual training for Vestas Site based employees
• Support Site Manager, QSE Professional and QSE Administrator to ensure all compliance of WHSMP, ERP are well documented and prepared in an accurate and timely manner
• Arrange all Emergency equipment required for Site. First aid kits, emergency response team PPE, radios etc
• Raise, maintain and reconcile vendor requirements for sites, site based purchase Orders for non-conformance reports
• Tasks completed to required level for KPI compliance
• Purchasing of Vestas Site office kitchen supplies
• Accurately maintain and reconcile working hours of all wind farm employees, including subcontractors and client
• Calculate Time in Lieu
• Order all Installation Consumables and tooling
• Arrange all PPE orders for Site based employees and visitors
• Arrange all Travel, Accommodation and vehicles for site-based employees and visitors
• Assist site and stakeholders with reporting requirements

Qualifications

• Minimum 5 years' experience providing proactive and professional Administrative and Management support at senior level
• Experience with project management and a high level of organisational and planning skills
• Customer invoicing and accounts receivable
• Working in an autonomous environment and taking initiative

Competencies

• Advanced MS Office, particularly Word, Excel, Outlook and PowerPoint
• SAP Knowledge (desirable but not essential) or knowledge of similar ERP systems
• Ability to establish and maintain an extremely high level of confidentiality
• Internal and External customer and supplier relationship building skills
• Ability to keep relationships at a professional level to ensure objectivity in supporting the ANZ service management team
• Ability to participate effectively as part of a team
• Highly developed planning and organizational skills
• Extremely well-developed written and verbal communication skills
• Highly developed problem-solving skills
• Strong time-management skills
• Highly professional approach to all activities

What we offer

• A strong safety cultures
• Dynamic and fast-paced work environment 
• An opportunity to work with the world leader in wind energy
• The opportunity to further develop your skills and professional development
• Global career progression prospects
• Diversity and Inclusion

Additional information

• All potential employees will be subject to undertaking a full medical assessment to be considered for this role
• Please note: We do amend or withdraw our jobs and reserve the right to do so at any time, including before the advertised closing date

Our Benefits

• Join the World's Leading Wind Energy Solutions Provider
• Excellent Career Development opportunities both Nationally and Globally
• A workplace that embraces Diversity and Inclusion
• Flexible workplace arrangements
• Market Leading 18 weeks Paid Primary Carers Leave
• 3 weeks Paid Secondary Carers Leave
• Employee Assistance Program

Vestas is an equal opportunity employer. We are dedicated to attracting, retaining and developing our people. Applications are encouraged from all sectors of the community and we strongly encourage applications from those who identify as being Aboriginal or Torres Strait Islander.

BEWARE – RECRUITMENT FRAUD
It has come to our attention that there are a number of fraudulent emails from people pretending to work for Vestas. Read more via this link, https://www.vestas.com/en/careers/our-recruitment-process

DEIB Statement
At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.

About Vestas
Vestas is the energy industry’s global partner on sustainable energy solutions. We specialize in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore. 
Across the globe, we have installed more wind power than our competitors in the renewable energy arena. We consider ourselves forerunners within the industry, as Vestas continuously aims to design new solutions and technologies to create a more sustainable future for all of us. With more than 173 GW of wind power installed worldwide and 40+ years of experience in wind energy, Vestas has an unmatched history demonstrating our expertise within the field. 
With 29,000 employees globally, Vestas is a diverse team united by a common goal: to power the solution – today, tomorrow, and far into the future. 
Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives, and gives everyone equal access to opportunity. 
To learn more about our company and life at Vestas, we invite you to visit our website at www.vestas.com and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.