Document Controller

Vestas is the world leader in wind technology and a Defining-force in the development of the wind power industry. Vestas’ core business comprises the development, manufacture, sale, marketing and maintenance of Wind Turbines. Come and Join us at Vestas!

    
Customer Project Execution - ANZ > Document Control AUNZ > Document Control AUNZ

Document Control team actively support the execution of CPX AUNZ projects. Our team manage and oversee all project documentation, ensuring alignment with company guidelines, contractual obligations and project specific requirements.

Responsibilities

• Apply document control processes that ensure accuracy, traceability, and accountability, allowing project information to be controlled and distributed throughout the project's life
• Evaluate project deliverable submission process in line with project contract requirements
• Process all the incoming and outgoing document submissions in a timely manner
• Control, monitor, record and accurately distribute all incoming and outgoing project documentation
• Liaise with Project and Engineering team to obtain Master Document Register (MDL)
• Set up Master Document List (MDL) Items as placeholders in DMS (E.g. Teambinder, Procore & Client DMS)
• Maintain Project Master Document Deliverable (MDL) List to ensuring latest revision/status of document is available
• Maintain transmittal tracking register to trace incoming/outgoing document workflows
• Manage and track document review comments
• Liaise with internal and external stakeholders to obtain document review comment status and resolve issues
• Perform Quality Control checks and verify that the necessary mandatory elements required by the document control plan have been satisfactorily met
• Perform monthly audit checks on deliverable documents to ensure all the documents are aligned with the contract requirement
• Ensure all documents meet regulatory, contractual, and operational requirements
• Assist in preparing the project closeout documentation
• Supports the creation of the Manufacturing Data Record (MDR), which includes all the commissioning ITPs, redline mark ups, as built drawings, suppliers report etc. for delivery to the client at the end of a project
• Provide DMS project specific training to the site team to search, filter and retrieve project documents

Qualifications

• Bachelor's degree of Administration, Management will be an advantage
• 3 - 5 years of experience in Document Management
• Willing to work in early day shift 6AM IST (Transportation will be provided)

Competencies

• Demonstrated experience in Teambinder/Proce/Aconex or other cloud-based document management systems
• Ability to deal with a variety of day-to-day document control issues and the ability to escalate issues when needed
• Self-driven and practical approach to problem solving with the ability to understand processes and performance and promote improvement
• Highly motivated with an ability to accomplish goals without supervision and work well within a team
• Act as first focal point of contact for all Stakeholders regarding any Document Control matters
• Experience in construction of Wind farms, infrastructure environment preferred
• Advanced use of MS Office
• Comprehensive verbal and written English communication
• Relationship building, high commitment with team and with other stakeholders
• Commitment to honesty, confidentiality and integrity
• Ability to quickly understand new processes and work improve them
• Ability to start earlier to bridge time gap across India & Australia, as required

What We Offer

We in vestas offer a thriving and professional Environment where people are valued over anything, opportunities will be provided for skill development and your ideas will be considered. Joining Vestas you will be working with the leading wind turbine Manufacturers, you will have a very inspirational and motivating work. environment By Joining the renewable industry will have a satisfaction and privilege of creating a better planet for the future.

Additional Information

The work location is in Chennai, India Please note: We do amend or withdraw our jobs and reserve the right to do so at any time, including prior to the advertised closing date.

Learn more about Vestas at www.vestas.com and follow us on our social media channels.

Our commitment to a fair hiring.

 At Vestas, we evaluate all candidates solely based on their professional experience, education, and relevant skills. To support a fair recruitment process, we kindly ask that you remove any photos, dates of birth or graduation, gender pronouns, marital status, or other personal information not relevant to the role before submitting your CV/resume. Your CV/resume should focus on your professional and educational background, along with the necessary contact details (email and phone number). We train our hiring teams in inclusive evaluation and regularly review process outcomes to ensure fairness.

DEIB Statement

 
At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.

BEWARE – RECRUITMENT FRAUD

 
It has come to our attention that there are a number of fraudulent emails from people pretending to work for Vestas. Read more via this link, https://www.vestas.com/en/careers/our-recruitment-process

About Vestas

 
Vestas is the energy industry’s global partner on sustainable energy solutions. We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore. 
Across the globe, we have installed more wind power than anyone else. We consider ourselves pioneers within the industry, as we continuously aim to design new solutions and technologies to create a more sustainable future for all of us. With more than 185 GW of wind power installed worldwide and 40+ years of experience in wind energy, we have an unmatched track record demonstrating our expertise within the field. 
With 30,000 employees globally, we are a diverse team united by a common goal: to power the solution – today, tomorrow, and far into the future. 
Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives. We also aim to give everyone equal access to opportunity. 
To learn more about our company and life at Vestas, we invite you to visit our website at www.vestas.com and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.