Administrative Assistant

Requisition ID:  53416

Bucharest, Bucuresti, RO

Work experience:  Professional
Type of position:  Full-Time
Job Family:  Administration, Facilities & Secretarial

Vestas Factory

Do you enjoy a role where you will work both individually and cooperate with various stakeholders? Are you motivated by becoming part of a professional environment in a fast-growing offshore wind industry, and are you interested in new opportunities and eager to learn? Vestas might have the opportunity for you.
Service > Global Service Operations, Quality & HSE > Global Operations Resource Support

Vestas Wind System is the world leader in the wind industry and technologies covering 5 continents and developing new geographical areas in Green energy. We are responsible for the sales, installation, and service of wind farms throughout the globe. We, at Global Operational Resource Support have the opportunity to keep and improve new technologies and new Turbine models which require the best knowledge and skills of skilled professionals to strive to be the No. 1 performing business unit within Vestas and we aim to make Vestas the best place to work.

  • Oversee and streamline office activities to ensure efficiency and adherence to company policies
  • Handle all incoming and outgoing communications, including phone calls, emails, letters, and packages
  • Assist in financial tasks such as budgeting and bookkeeping to maintain accurate records. Prepare and submit timely reports, as well as create presentations and proposals as needed
  • Manage agendas, travel arrangements, and appointments for upper management. Create, update, and maintain records and databases containing personnel, financial, and other essential data
  • Generate detailed reports, transcribe meeting minutes, create presentations, and conduct research as required
  • Maintain polite and professional communication through various channels, including phone, email, and mail
  • Monitor office supplies and place orders to ensure adequate stock. Provide support to colleagues and assist with various tasks whenever necessary


  • Minimum of 2 years of experience in office management or a related field
  • Proficient in office management systems and procedures
  • Knowledgeable in basic accounting principles and office management practices
  • Exceptional time management skills with the ability to balance responsibilities and prioritize effectively
  • Good communication and interpersonal skills
  • High attention to detail and good problem-solving abilities
  • Excellent proficiency in written and verbal English


  • High school diploma or equivalent; college degree preferred
  • Strong proficiency in MS Office and office management software (e.g., ERP systems)
  • Additional qualifications in secretarial studies are advantageous
  • Good communication skills

What we offer 
We offer you an exciting role with great professional and personal development opportunities in an inspiring, progressive, international work environment at a Global Leader in wind turbine technology. We believe in work-life balance, team building, and strengthening your personal and professional growth.

Additional information
Location: Bucharest, Romania.
Please note: We do amend or withdraw our jobs and reserve the right to do so at any time, including prior to the advertised closing date. Please be advised to apply on or before 25.07.2024.

It has come to our attention that there are a number of fraudulent emails from people pretending to work for Vestas. Read more via this link,

DEIB Statement
At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.

About Vestas
Vestas is the energy industry’s global partner on sustainable energy solutions. We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore. 
Across the globe, we have installed more wind power than anyone else. We consider ourselves pioneers within the industry, as we continuously aim to design new solutions and technologies to create a more sustainable future for all of us. With more than 173 GW of wind power installed worldwide and 40+ years of experience in wind energy, we have an unmatched track record demonstrating our expertise within the field. 
With 29,000 employees globally, we are a diverse team united by a common goal: to power the solution – today, tomorrow, and far into the future. 
Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives. We also aim to give everyone equal access to opportunity. 
To learn more about our company and life at Vestas, we invite you to visit our website at and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.