Site Administrator

  Administrative | Full-Time  | Administration, Facilities & Secretarial

Renewable energy is essential for sustainable living. Vestas is offering opportunities to join its extensive global network.

The Site Administrator role involves supporting the Site Manager and the broader team in various administrative tasks. This includes managing travel and accommodation, compiling site costs and invoicing, generating PO numbers, and handling document management for our wind farms currently under construction.

This position is site-based, and you will be required to relocate or live in the area during your roster period. We offer two types of rosters: either DIDO or living locally.

All travel, transport, accommodation, and meal allowances are provided, along with a competitive salary.

Applicants must have full work rights to work in Australia to be eligible for work in both Australia.

Location: Kings Rock WF, WA

Roster: 3:1 

Vehicle and Site accommodation provided

Region APC>Installation & commissioning >Site Execution Management AU& NZ

Responsibilities: 

•  Accounts Management including raising & tracking all PO's for site based activities, timely payment of invoices, vendor interface, and all associated site registers & trackers 

•  Vehicles, Accommodation & Travel including booking & tracking of site vehicles, short & long term accommodation sourcing, and travel booking using internal system, and all associated site registers & trackers

•  Inbound/Outbound Freight including spares and consumables ordering & tracking, goods receipting, and general freight management 

•  Meetings/Minutes including attending all requested meetings as scheduled, accurate capture of minutes and filing accordingly

•  Expense Reconciliation including timely reporting of corporate credit cards and expense register

•  HSE Facilitation including ordering of PPE and emergency equipment, training and room bookings

•  Compliance with Vestas policies & procedures, HSE advice, and KPI requirements

•  Adhoc and general administration duties as necessary

Qualifications: 

•  Minimum 2-3 years of experience in providing administrative support

•  Certificate 3 in Business Administration preferred but not essential

•  Advanced Excel and Word software skills

•  SAP experience highly regarded

Competencies:

•  Demonstrated experience in providing project administration to large scale projects

•  Knowledge and working experience in SAP modules are highly desired 

•  Ability to liaise with multiple stakeholders

•  Ability to work autonomously and multitask

•  Experience in high-pressure situations 

•  Understanding of transport/logistics in the local market

•  Experience in preparing and presenting reports

What we offer: 

•  A strong safety culture

•  Dynamic and fast-paced work environment 

•  An opportunity to work with the world leader in wind energy

• The opportunity to further develop your skills and professional development

•  Global career progression prospects

•  Diversity and Inclusion

Additional information:

•   All potential employees will be subject to undertaking a full medical assessment to be considered for this role. 

•   Please note: We do amend or withdraw our jobs and reserve the right to do so at any time, including before the advertised closing date.

Our Benefits

• Join the World's Leading Wind Energy Solutions Provider
• Excellent Career Development opportunities both Nationally and Globally
• A workplace that embraces Diversity and Inclusion
• Flexible workplace arrangements
• 18 weeks Paid  Carers Leave
• Employee Assistance Program

Vestas is an equal opportunity employer. We are dedicated to attracting, retaining and developing our people. Applications are encouraged from all sectors of the community and we strongly encourage applications from those who identify as being Aboriginal or Torres Strait Islander.

Our commitment to a fair hiring 
At Vestas, we evaluate all candidates solely based on their professional experience, education, and relevant skills. To support a fair recruitment process, we kindly ask that you remove any photos, dates of birth or graduation, gender pronouns, marital status, or other personal information not relevant to the role before submitting your CV/resume. Your CV/resume should focus on your professional and educational background, along with the necessary contact details (email and phone number). We train our hiring teams in inclusive evaluation and regularly review process outcomes to ensure fairness.

DEIB Statement
At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.

BEWARE – RECRUITMENT FRAUD
It has come to our attention that there are a number of fraudulent emails from people pretending to work for Vestas. Read more via this link, https://www.vestas.com/en/careers/our-recruitment-process

About Vestas
Vestas is the energy industry’s global partner on sustainable energy solutions. We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore. 
Across the globe, we have installed more wind power than anyone else. We consider ourselves pioneers within the industry, as we continuously aim to design new solutions and technologies to create a more sustainable future for all of us. With more than 185 GW of wind power installed worldwide and 40+ years of experience in wind energy, we have an unmatched track record demonstrating our expertise within the field. 
With 30,000 employees globally, we are a diverse team united by a common goal: to power the solution – today, tomorrow, and far into the future. 
Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives. We also aim to give everyone equal access to opportunity. 
To learn more about our company and life at Vestas, we invite you to visit our website at www.vestas.com and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.