Administrative Assistant

General Purpose: 

Provides reception and office administration assistance for Vestas.  Administer general business office tasks.  Such activities are clerical in nature and may include mail, work processing, filing, order processing, telephone answering and office supplies.   Also performs ad hoc projects for the facility and management 

Responsibilities: 

• Operate PBX or multiline telephone system to answer incoming calls and directs callers to appropriate personnel; receives voicemail messages and forwards messages to the intended recipient.   
• Provide office information to callers as appropriate, such as direction to the facility. 
• Greet and register visitors and guests to the facility and manages access for those visitors and guests according to company policy, including issuing and administering temporary ID badges; contacting the employee receiving the visitor prior to admitting the visitor into the facility; accompanying the visitor to their destination in the facility as necessary; completion of non-disclosure agreements and providing safety video as needed. 
• Assist employees in booking domestic and international travel using the Concur on-line booking tool and live travel agents. 
• Complete purchase order requests and expense reports that are relevant to the administration of the office. 
• Provide local oversight of office supply and equipment needs and works with the office supply vendor and internal colleagues to ensure that the facility has enough office supplies and equipment to meet business needs. 
• Receive, sort and route mail and packages in cooperation with internal colleagues.   
• Provide certain training materials to visitors and new employees and documents as necessary.   
• Assist facility occupants in the performance of other administrative tasks upon request, including booking conference rooms, setting up catering needs, sending faxes and performing large print or photocopy jobs. 
• Maintain the facility lobby and ensure a professional appearance at all times. 
• Assist employees and management with P&C Services. 
• Put together presentations (PowerPoint), spreadsheets, etc., as needed. 
• All other duties as assigned 

Competencies 

• Proficiency in Microsoft Office Suite computer skills (Windows, Word, Excel, Power Point, Outlook) 
• Ability to follow instructions. 
• Ability to implement processes to efficiently conduct required administrative duties.  
• Able to complete responsibilities in a timely, professional and quality manner 
• Ability to interact frequently with others in a professional, courteous manner 
• Flexibility with daily tasks and changing priorities 

Qualifications 

• High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.  
• Well-developed ability to work in teams, high degree of readiness for change & openness to new responsibilities, keen interest in learning new skills & knowledge, positive work ethic, reliability & professionalism to team/company, personal desire/value to produce quality work, and ability to perform with little supervision
• Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to other employees of the organization.  
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.  

What we offer 

We offer an engaging position in an inspiring environment at a renowned wind turbine producer. We prioritize accountability, precision, and dependable performance. You will join an international workplace focused on sustainability and safety, and you will collaborate with colleagues who support one another

• Great benefits coverage that includes dental and vision 
• Generous Paid Time Off policies  
• 401(k) plan 
• Tuition assistance 
• Global bonus program 

Pay Range: $22.50 - $27.50 per hour

CCPA Notice for California Applicants

Our commitment to a fair hiring 
At Vestas, we evaluate all candidates solely based on their professional experience, education, and relevant skills. To support a fair recruitment process, we kindly ask that you remove any photos, dates of birth or graduation, gender pronouns, marital status, or other personal information not relevant to the role before submitting your CV/resume. Your CV/resume should focus on your professional and educational background, along with the necessary contact details (email and phone number). We train our hiring teams in inclusive evaluation and regularly review process outcomes to ensure fairness.

DEIB Statement
At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.

BEWARE – RECRUITMENT FRAUD
It has come to our attention that there are a number of fraudulent emails from people pretending to work for Vestas. Read more via this link, https://www.vestas.com/en/careers/our-recruitment-process

About Vestas
Vestas is the energy industry’s global partner on sustainable energy solutions. We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore. 
Across the globe, we have installed more wind power than anyone else. We consider ourselves pioneers within the industry, as we continuously aim to design new solutions and technologies to create a more sustainable future for all of us. With more than 185 GW of wind power installed worldwide and 40+ years of experience in wind energy, we have an unmatched track record demonstrating our expertise within the field. 
With 30,000 employees globally, we are a diverse team united by a common goal: to power the solution – today, tomorrow, and far into the future. 
Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives. We also aim to give everyone equal access to opportunity. 
To learn more about our company and life at Vestas, we invite you to visit our website at www.vestas.com and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.